FAQ

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FAQ2017-10-20T14:50:52-07:00

Frequently Asked Questions

When did CCFLOBC start?2017-10-20T14:51:35-07:00

The Community Care Facilities Licensing Officers of BC (CCFLOBC) was incorporated in 1995 as the provincial professional society representing Licensing Officers.

What does it do?2017-10-20T14:56:22-07:00

It provides a unified voice for Licensing Officers to promote the advancement of community care licensing issues, it facilitates professional education and networking opportunities, and it supports the Director, Community Care Facilities Licensing in carrying out relevant and related projects.

The membership form lists different types of membership. What do they mean?2019-03-20T14:33:21-07:00

Regular membership has full voting status for people employed in Health Authority Licensing Programs.
Associate membership has non-voting status for organizations or persons (including retirees or students) that support the objectives of the society.

Who are the CCFLOBC Executive?2017-10-20T14:56:36-07:00

The society is governed by a twelve-member Executive Committee consisting of a President, a Vice-President, a Past President, a Secretary, a Treasurer, a representative from each of the five Health Authorities (VIHA, VCHA, FHA, IHA, NHA), and two ex-officio members (one appointed by the Ministry of Health, Community Care Licensing Program and the other appointed by the Health Authority Licensing Council).

What does the CCFLOBC Executive do?2017-10-20T14:56:43-07:00

They provide leadership by representing the interests of Licensing Officers to government, other agencies and the community, and through the planning and delivery of training opportunities. Past accomplishments have included:

  • Job classification reviews (BCGEU & CUPE)
  • Licensing Officer Occupational Profile projects (1999 & 2008)
  • Regulatory Renewal projects (i.e. 1997, 1998, 2002, 2004)
  • Educational conferences
Why should I become a member?2017-10-20T14:57:30-07:00

Currently CCFLOBC offers you the chance to broaden your knowledge through educational opportunities such as the upcoming Symposium, enhance your network by connecting with colleagues who do the same job, promote Licensing issues through a support system of experienced people, and stay motivated and inspired in your career. We also offer a social media component to promote networking and provide resources.

What are the roles & responsibilities of the President?2017-08-31T15:18:42-07:00
  • To schedule, prepare the agendas for and chair regular meetings of the executive committee and the annual general meeting.
  • To provide leadership to the executive committee and sub-committees between meetings and receive reports regarding the completion of assigned tasks and duties.
  • To participate on committees and task groups as necessary.
What are the roles & responsibilities of the Vice President?2017-08-31T15:18:50-07:00
  • To carry out the duties of the President during her absence.
  • To participate on committees and task groups as necessary.
What are the roles & responsibilities of the Secretary?2017-08-31T15:18:56-07:00
  • To conduct the correspondence of the society.
  • To issue notices of meeting of the society and directors.
  • To keep minutes of the meetings of the society and directors.
  • To circulate agendas and minutes and maintain records of the society including the constitution, bylaws, policies, correspondence, and membership list.
  • To have custody of master copies of all records and documents of the society, except those required to be kept by the Treasurer, electronically on the society hard drive.
  • To have custody of the common seal of the society.
  • To participate on committees and task groups as necessary.

In the absence of the Secretary from a meeting, the directors shall appoint another person to act as Secretary at the meeting.

What are the roles & responsibilities of the Treasurer?2017-08-31T15:20:51-07:00
  • With the assistance of the accountant, to keep financial records and produce reports, budgets, financial statements, including books of account necessary to comply with the Society Act in accordance with acceptable accounting practices.
  • To present financial statements and reports to the directors, members and others when required.
  • To file the annual financial report to the Registrar of Companies.
  • To process payments and disbursements; maintain contracts with accountant and other external agencies.
  • With the assistance of the Secretary, to act as Registrar for membership; collect fees and issue receipts for membership and fees associated with the society activities.
  • To act as co-administrator of society’s e-mail account
  • To monitor and manage financially-based correspondence sent to the society’s e-mail account.
  • To participate on committees and task groups as necessary.

The position of Secretary and Treasurer may be held by one person who shall be known as the Secretary Treasurer. When a Secretary Treasurer holds office, the total number of directors shall not be less than 5 or the greater number that may have been determined pursuant to section 28(ii) of the Constitution and Bylaws.

What are the roles & responsibilities of the Regional Representative?2017-08-31T15:22:36-07:00
  • To inform new licensing officers of the society and encourage membership and participation in the activities of the executive committee or the subcommittees.
  • To provide representation for their Health Authority and seek their input and ideas for consideration by the executive committee.
  • To disseminate information from the executive committee to the members in their region as determined by the executive committee.
  • To contribute to regional updates for newsletters or social media platforms.
  • To participate on committees and task groups as necessary.
What are the roles & responsibilities of the Health Authority Licensing Council Liaison (HALC)?2017-08-31T15:24:30-07:00
  • To advocate for the purposes, goals and work plan of the society.
  • To work with the society to bring issues to the HALC and Regional Directors.
  • To participate on committee and task groups as necessary and appropriate.

Note – this position on the executive committee does not have voting power.

What are the roles & responsibilities of the Ministry Liaison?2017-08-31T15:28:15-07:00
  • To advocate for the purposes, goals and work plan of the society.
  • To work with the society to bring matters to the Director of Licensing to carry out provincial projects related to the field of licensing.
  • To participate on committee and task groups as necessary and appropriate.

Note – this position on the executive committee does not have voting power.

What are the roles & responsibilities of the past President?2017-08-31T15:29:37-07:00
  • To serve a one-year term.
  • To provide guidance and assistance necessary to the executive committee and members.
  • To review policies and make recommendations for revision and/or additions to the executive committee.
  • To convene and chair any ad-hoc committees, in cooperation with the President.
  • To accept responsibilities/duties as assigned by the executive committee.
  • To perform the duties of the President during the absence or disability of the Vice President.
What are the roles & responsibilities of the Communications Coordinator?2017-08-31T15:30:55-07:00
  • To act as co-administrator of Facebook page and any social media platforms used by the executive committee.
  • To act as co-administrator of the society’s e-mail account.
  • To produce and distribute all newsletters and communications to the Regional Representatives and community partners.
  • To field media enquiries and vet information or requests through the executive committee.
  • To participate on committees and task groups as necessary and appropriate.

Note – the holder(s) of this position will be decided through consensus by the Regional Representatives

What are the roles & responsibilities of the Professional Development Coordinator?2017-08-31T15:32:17-07:00
  • To act as co-administrator of Facebook page and any social media platforms used by the executive committee.
  • To coordinate Symposiums (and sub-committees related to the planning of the event).
  • To actively seek out and coordinate professional development opportunities
  • To manage “Information corner” on Facebook page for professional development opportunities.
  • To generate and facilitate the topic of the month discussions on social media used by executive committee.
  • To participate on committees and task groups as necessary and appropriate.

Note – the holder(s) of this position will be decided through consensus by the Regional Representatives

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